Friday March 8^th 2:30pm-3:30pm 

St. Lawrence Room, Chestnut Residence / Zoom 

Present: Delphine, Diya, Eliza, Erin, Franco, Jessi, Lexi, Onkar, Sangeeta, Shmily, Steve  

Regrets: Andrea, Kevin, Olivia, Omina, Renee, Yanzhen, Zachary 

Residence Life Office 

• Wellness Day is Friday March 8^th  

• Sugar gliders, bunnies, chinchillas, giant tortoise and more! 

• HR Updates 

• Makenna Zimmerman, previously employed as a Wellness Coordinator is currently the interim Residence Life Coordinator (RLC) 

• Currently recruiting for the full-time RLC position 

• Linda Chanthaboury, Manager of Summer Accommodations joined the team in February  
• Actively recruiting for a Service Coordinator at the Front Desk (new position) 
• Will be recruiting for Summer Assistants and Front Desk Agents in the coming weeks 
• Finalizing selection of dons for 2024/25 
• Janice Johnson will be joining Space & Experiences as the Executive Director, Student Housing & Residence Experience 

• Dance Studio 

• Repainted, floors fixed, shelving provided for equipment, remote installed for TV 

• Considering removing this space from our bookable spaces and instead opening the door between the Dance Studio and the gym – encouraging more active use of the space for stretching pre/post work-outs 

• Suggestion to trial a hybrid model (look at popular hours now and offer those times as a bookable space): 

• May provide a space for students who desire some privacy 
• May provide a unique space for students who need a large space for dance 
• Question if students use it as a prayer space  

• Not to our knowledge. We do not provide/advertise a prayer space for students. Most students would use their private rooms.  

• Gym 

• Will be replacing three pieces of equipment 

• Bench 
• Multi-press 
• Upright bike 

• Will be purchasing an additional piece of equipment new as well (TBD) 

• Suggestion to launch a winter survey in 2024-25 to be able to collect additional feedback from students (shortened version, 5 minutes or less) 
• Steve is working on Oak House and will have more information to share on opening within the next month 

Finance and Administration 

• Upcoming projects 

• Three more floors will have the vinyl replaced 
• Two more floors will have the drapes replaced 

• Fiscal year end is approaching 

• A reminder to dons to submit all claims by year-end deadline  

Food Services 

• Ramadan meal plan is already available – students can order in advance and pick up at New College, Chestnut Residence or Campus One  

• Already thinking on ways to improve for next year 
• Includes foods that do not need heat/refrigeration  

• Planning for menus for Fall 2024  

• Any feedback regarding current menus is helpful  
• Meal plans are created now, well in advance of the new semester  

• Omlette event went well 
• Looking into hosting more cooking sessions, small events (10 people maximum) 
• No renovations for the summer which means the team will be ready to dive into summer business 
• Losing a lot of eco containers 

• Eco-containers cost $7 
• No incentive to return at end of year 

• Drop-bin on each floor at year-end for the eco containers may help 
• Any-condition – drop off  
• Could explore: this is how much money you save when using a eco-box + flexibility 
• Transparency: Explain how the cleaning works 
• Suggestion to put a sticker on the container, that says “please bring me back” 

• Takeout boxes are available but not visible in the Dining Hall 

• Students may think it is the only option if they need to take food out of Dining Hall 

• Meal Plan Review Committee 

• Focus groups conducted 
• 1:1 interviews conducted 
• Survey drafted and launched, exceeded goal of 800 respondents with almost 1,000 respondents completing the survey 

• Might be challenging to identify a meal plan program that satisfy diverse needs  

• Ex: New College Dining Hall is heavily used for commuter students 

Housekeeping 

• Housekeepers have noted that rooms are piling up with garbage  

• Hoping dons can encourage students to start taking it out now and get rooms cleaned out before move-out 

• Poster – encourage garbage disposal  

Building Operations 

• Building inspections will take place in the next few weeks. A technician will visit each student room and make note of any maintenance work needed (5-10 minute visit) 
• Schedule needed, will share with students in advance of work being done 

Urban Crew 

• Last Day of Urban Crew is Friday April 5^th (in line with class/exam schedules) 
• Lots of events in the next month being hosted (mostly by dons) 

Chestnut Residence Council 

• The CRC successfully managed a Valentine Gram order and delivery event for residents last month 
• Running a foosball tournament this weekend 
• For future events include: 

• Easter egg giveaway 
• Photobooth 
• End-of-year event for residents 

• Any question can be sent to: the.chestnut.residence.council@gmail.com  

Additional Student Comments  

• Recommendation for a general reminder regarding move-out processes  

• Explain process for students requesting to stay until May 1^st, if needed  
• Share resources for helping move out  

• Store Your Dorm