March 14, 2022 | Meeting minutes

Monday, March 14

Agenda

Present: Bolu, Dana, Eliza, Honoka, Kevin, Klara, Mustafa
Regrets:Andrea, Ciel, Dave, Eddie, Kate, Ishika, Maria, Timothy

Residence Life Updates

Transition
- New Assistant Dean, Residence Administration: Dana Burke (first day: March 7th)
Common Spaces restrictions loosened
- Urban Lounge: Max capacity: 25 people
- 27th Floor: Max capacity: 25 people
- 28th Study Room: Max capacity 25 people
Urban Crew Manager Hiring for 2022-23 (deadline to apply March 13th)
RSA Hiring (deadline to apply March 13th)
- Hiring two RSAs (live-in summer Front Desk/RLO staff)
Don Hiring
- Two dons were hired in January (14th and 7th floor)
- Month+ long process to hire dons for 2022-23
  - Received 120+ applications
  - Currently in last stage: group interviews
  - Offers/Acceptance: April
Programming
- Focus on year-end programming, ex. Exam Jam
- Looking to start offering some in-person opportunities
  - Recent trip to High Park

Urban Crew Updates

Administrative & Finance, Building, Housekeeping Updates

Fiscal year end approaching, end of April
Facilities: Welcomed new Manager: Franco (started two weeks ago)
Last week experienced large flooding incident (from 4th floor, 3rd floor, Ballroom on
the 2nd floor, RLO on 1st floor and the parking garage)
- Step 1: Stopped the water
- Step 2: Flood remediation: try to remove the water/dry spaces/prevent moulding
Three year project to install heating/AC in all the rooms
- 2021-22: challenges with delays and temporary units
- 2022-23: already have the units onsite, will start installing this summer
  - Will complete this project and ensure all rooms have new units by end of summer
- The units use heat pumps (uses less energy) and provide better access to fresh air, lower maintenance and are quieter
Continue on replacing vinyl, curtains in residence rooms (and down the line look into replacing washrooms)
Working on a number of large maintenance projects that are more behind the scenes
Maintenance/Housekeeping services continues as usual

Food Services Updates

March 23rd, 9-10pm: Virtual Report Presentation on Dining Review
- Review: Menu Offerings, Price Features, Student Engagement, etc.
- Link in Chestnut Chatter
Pie Day today: March 14th (specials on pizza today)
Tomorrow is UofT’s birthday, will be free birthday cake available
As of today, Dining Hall is open at full capacity with no social distancing (masks still
required)
This Wednesday is Dietician Day
Mobile App currently open and running
March 30th: Birthday Celebration for all March birthdays
April 13th: Birthday Celebration for all April & Summer birthdays
April 17th: Easter Lunch
Ramadan boxed breakfasts available
April 30 Dinner: Last meal this semester, move-out on May 1st lunch

Residence Council Updates

Spirit Week: today is Pajama Day, Tuesday: Twin Day, Wednesday: Decade Day,
Thursday: St. Patrick’s Day, Friday: UofT Merch Day
Next week: Scavenger Hunt event
Following week: Mini Painting Session in Urban Lounge
- Sign-up sheet to gauge interest
- Host multiple smaller groups

Student Updates