Present: Aaron, David, Eliza, Frank, Hannah, Jack, Jamie, Kevin, Ksenia, Maria, Mustafa,
Timothy
Regrets: Ankhee, Andrea, Jr., Eddie, Klara

Budget Review Presentation (Timothy, 15 minutes)

• For 2021-22
  • Fiscal Year: May 2021-April 2022
  • Ancillary Services includes Housing, Food and Beverage Services,
  • Transportation and Trademark Licensing
    • Self-funded re: residence fee and summer business hotel revenue
• Budgeting Process
  • Sept: Start Budgeting
  • Dec: Submit Plan
  • Jan: RAC Presentation
  • Feb: SARG presentation
  • Mar: UAB presentation
  • Apr: Business Board Approval
• Budget Review
  • Will provide only single rooms (less than half occupancy compared to previous years)
  • Anticipate summer 2022 will still be lighter than an average year
  • Expenses include Operating Costs (staffing, maintenance, mortgage, utilities,
  • etc. ) and Other expenses (residence life expenses, office supplies and equipment, telephone, training and development, misc. (insurance, depreciation, etc.).
  • Services Provided: Security, Front Desk, Building Operations, Residence Life Office, Common Spaces, Gym, Bike Room, Free Printing, High Speed Wi-FI
• Capital and Major Maintenance Projects
  • 2019 to present: upgrade to WiFi, Parking Garage Renovation, Carpet Replacement, 27th floor common area renovation, gym equipment, PTAC unit replacement, VoIP Phones, Security Server and Cameras, Furniture and mattresses
• Residence Fee
  • 689 rooms – 65% double room, 35% single rooms = could have up to 1,200 students
  • For 2021-22, all single rooms, at most 689 students

Chestnut Annual Survey Overview Presentation (Eliza, 10 minutes)

Round Table Updates

• Residence Life Office
  • Common Rooms
  • Dinner with Prof – February 4th
  • Clubs Fair tonight
  • Games Week with RLO
  • Wellness Chats
• Housekeeping
  • Not at this time – cleaning common rooms twice a day
• Administrative & Finance, Building Operations
  • Planning Phase 2 PTAC Project for Summer 2021
    • Looking to do as many as possible given quiet summer, but 12-20 for sure will be replaced
• Food Services
  • First Food Committee Meeting last Monday January 25th
  • Chicken Wing night
  • Will trying to do something special each Wednesday (I.e. chicken wings, steak night, taco nights, etc.)
  • Will do menus for Lunar New Year and Black History Month celebrations
• Urban Crew
  • Urban Crew will remain closed and Urban is only used during their assigned timeslots
  • Providing more opportunities for connection: Chestnut Dines Virtual Dinner hour daily 6pm-7pm, Urban Crew members host the event and students/staff are welcome to join in.
    • Question to Mustafa: could staff in the dining hall, maybe provide links to students that are interested
    • Cashiers to distribute those
    • Posters at Bagging Station
• Residence Council
  • Tonight: Council Meeting Weekly –socialize and play games together – open to all to join
  • Wellness Wall will be expanded this weekend (VP Social)
  • VP Athletics will be running virtual workout sessions
  • Progress System for folks to work towards, stay more active, award house points
  • Substitution for Semi-Formal event
• Student Updates
  • Jamie:
    • Concerns re: heating system for both new and old units (knows of floor 5, 6, 12) (Issues with temperature and noise)
    • Potential for power overload for electrical circuit (i.e.. tripping breakers)
    • Heaters are available to borrow heaters from Front Desk
    • Some students have requested room moves due to heating issues which have been approved. If you are having trouble
    • with your heater, please ensure the a work order is placed so it can be followed up on.
    • Sound issue of heaters – Kevin will look into the heater as more will be purchased soon and want to address any concerns before additional purchases
  • Ksenia:
    • Residence Life Office
      • Dinner with Professors are great ideas
      • Have the same program with other types of professors
      • Ksenia would be interested in organizing other events
      • Diverse student population need to accommodate all
      • Faculty that lives in residence, who is in engineering
      • Dave will raise this with Klara
      • Students can submit the names of prof they would like to see